FellowMatch Candidate FAQ

It can be very challenging to know what Fellowship positions are being offered this year. It is also advantageous to make your candidacy known to Fellowship employers prior to the Midyear meeting. FellowMatch now makes it possible for you to view positions available from participating Fellowship employers, and also to submit requested candidate materials for their review. Competition for Fellowships is greater than ever, so getting a jump on Midyear activities and gaining exposure can be very advantageous. Depending on what the Fellowship employer's recruiting objectives are, they may want to contact you to learn more about your candidacy, and possibly even ask you to submit all materials that would be necessary for them to make a selection decision.

FellowMatch is available to hundreds of IPhO student pharmacist members. If you are a current P4 student and aren't a member yet, please investigate all of the benefits and services for IPhO members, including our "Guide To Fellowships" which contains some very helpful tips and advice. In addition, all registered guests of IPhO are able to view the posted positions on FellowMatch.

Competition among organizations for Fellows is greater than ever. Fellowship employers participating in FellowMatch have the flexibility to decide whether to utilize any or all of the following candidate engagement strategies:

• Request that candidates supply CVs and/or Letter of Intent only
• Request that candidates submit a more robust set of materials
• Identify and prioritize candidates of interest for further recruiting actions
• Contact and engage candidates who have expressed interest
• Request that certain candidates submit letters of interest or other materials directly to the employer
• Contact candidates to organize interviews at Midyear
• Fully utilize the FellowMatch system as their new applicant portal
• Select and make offers to candidates prior to Midyear

Although it is highly recommended for candidates to focus on their specific areas of interest, there is no limit on the number of candidate submissions at this time. This practice will be re-evaluated periodically.

Get started NOW by following the easy steps outlined by FellowMatch. Candidates are encouraged to submit requested materials as soon as possible after positions are posted to maximize the period of time that their candidacy can be considered by Fellowship employers. FellowMatch has no established deadline for candidates to submit materials, but employers may provide information to candidates about individual program deadlines.

It will vary for each position. Employers can choose which materials to request from candidates, including one or more of the following:

• CV
• Letter of Intent
• Transcript
• Reference list
• Letter(s) of Recommendation

FellowMatch does offer the ability to submit letters of recommendation. Fellowship Employers can indicate the number of letters they wish to receive for a position. Candidates will be asked to provide the contact information (name and email) of each letter writer and our system will notify the letter writer(s) directly. Candidates will not be able to fully submit their applications until all required letters have been uploaded by the writers. More instructions can be found directly on the position application page.

The employer will be immediately notified when your materials are submitted, and you will also receive an email confirming submission (if necessary, check spam and gmail promotions tab!). At that point, all subsequent communication will take place directly between the employer and the candidate, not through IPhO.

Yes. The FellowMatch service was created to complement and enhance any organization's existing Fellowship recruiting processes, including Fellowship employers who wish to review candidate information prior to the Midyear meeting. Some companies may complete their selection process prior to Midyear, but many will utilize both FellowMatch AND the Personnel Placement Service (PPS) at Midyear.

Under most circumstances, yes. However, candidates should take note of any special interviewing instructions provided by a Fellowship employer. Some participating FellowMatch employers may elect to conduct candidate interviews outside of Midyear/PPS. Any candidate who has not already secured a Fellowship position before Midyear is encouraged to participate in PPS interviews.

Visit the candidate dashboard. Select “View Available Positions” and search for the Fellowship employer you are interested in. Click “View offerings” to see what positions are currently recruiting.

Visit the candidate dashboard. Select “View Available Positions” and search for the Fellowship employer you are interested in. Click “View offerings'' to see what positions are currently recruiting. Scroll down on the employer page and locate the position(s) you wish to apply for and click “Apply Now.” If the position is recruiting on FellowMatch, you will submit all materials through the IPhO website. Otherwise, you will be directed to the employer’s website to complete your submission.

Visit the candidate dashboard. Select My Submissions. Select Applications in Progress. Locate desired position from list. In right column, look for "Submit Your Materials" and "Required Documents." Materials already submitted are followed by a green check mark. Those not yet submitted are followed by a red "x."

To edit or modify materials prior to submission, select "edit," make desired changes/uploads, then select "SAVE." You may not edit materials after they have been transmitted to the Employer.

Visit the candidate dashboard. Select “View My Submissions.” Select "All Materials Submitted" to see the list of positions for which you have applied. To review submission details, select "view."

Visit the candidate dashboard. Select “View My Submissions.” Select “Positions Viewed” to see the list of positions you have viewed but have not submitted any materials for.

Most of the experience is essentially the same on mobile as it is on desktop/laptop. You should be able to access other FellowMatch elements on your phone or tablet. It should also be noted that it may be difficult to upload certain documents from a mobile device since PDF is the required format.

Employers are asked to edit the status of their position from "Recruiting" to "Recruiting Completed" as positions are filled. You can check the status of any position on the "My Submissions" page.

All questions regarding your candidacy should be directed to the respective Fellowship employer. If you have general questions regarding the FellowMatch service, please contact us using our contact form located here.